Important Dates for AAC Finalists

By Rusty Farmer

My name is Rusty. I will be “go-to” person for anything hotel-related during the AAC event in Kansas City, Missouri.  I’m writing this blog post to remind you about several upcoming hotel reservation deadlines and provide some additional information below.

  • May 3 –the last day to go online and book the approximate number of hotel rooms you are going to need. This is just a preliminary number and you are not financially accountable for them. You have until 3-days prior to arrival to cancel individual reservations with no penalty and you may make name and date changes at any time.
  • May 19–the last day to give me at least one individual name for each reservation. I will send you a delegation rooming list form to complete. Again, changes can be made after this date with no penalty.

Once I get your rooming list of individual names I will send the reservations to the hotel and they will generate individual confirmation numbers. Once you have these numbers we can request an invoice from the hotel if you want to pay by check. Check payments must be made in advance of your delegation’s arrival and will be made through the hotel.

Rooms at the Hyatt Regency Crown Center have either one king or two double beds and can accommodate up to four people. The rate for one or two guests is $179, for three guests it is $184 and for guests it is $209. These rates do not include tax currently at 15.225% plus $1.73 per day. To qualify for tax exempt status you must register with the state of Missouri as soon as possible.

Please direct all hotel questions to me at 1-800-262-9974 or by email at [email protected].

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