Office Manager

Office Manager

National Civic League
Job Description

About Us

NCL strengthens democracy by increasing the capacity of our nation’s people to fully participate in and build healthy and prosperous communities across America. We are the nation’s best at the science of local government, the art of public engagement, and the celebration of the progress that can be achieved when people work together.


Description of Job

The Office Manager will support NCL operations by maintaining office systems, conduct basic bookkeeping to manage expenses and revenue needs, and perform communications functions, such as production of our monthly newsletter, website and social media postings.

 Specific responsibilities include:

    • Organizing office operations and procedures, monitoring payroll, processing outside requests, designing filing systems, and reviewing and approving supply requisitions.
    • Handling invoices, arranging meeting logistics, maintaining registration lists, sending out membership dues notices, arranging travel, and similar tasks.
    • Defining procedures for retention, protection, retrieval, transfer, and disposal of records.
    • Planning and implementing office systems, layouts, and equipment procurement and maintenance.
    • Maintaining databases for email, newsletter, conference registrations and other purposes.
    • Designing and implementing office policies by establishing standards and procedures, measuring results against standards, making necessary adjustments.
    • Keeping management informed by reviewing and analyzing special reports, summarizing information, identifying trends.
    • Attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.
    • Monitoring the annual budget, scheduling expenditures, analyzing variances, initiating corrective actions, working with outside bookkeepers and auditors as needed, and providing necessary reports to the NCL Board and Finance Committee.
    • Managing communications with the NCL Board of Directors, including arranging logistics for conference calls and meetings.
    • As assigned, producing the NCL monthly e-newsletter, updates website, and posts messages on social media.
    • Contributing to team effort by accomplishing related results as needed.

This is a non-exempt, at-will, position with full benefits and a performance-based pay plan. Benefits include two weeks paid vacation, three personal days, sick leave, and fully-covered health insurance (for the employee only), life insurance, and disability insurance.

Pay Range: $35,000-$45,000.


Qualifications

Supply Management, Informing Others, Tracking Budget Expenses and Revenues through Quickbooks, Managing Processes, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills, Writing and social media skills.

At least two years of responsible professional experience in a nonprofit or government agency doing similar work and included office management, communications and administrative duties.

Preferred Qualifications

The following supplemental experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

  • Associates or Bachelor's degree from an accredited college or university in English, Public Administration, Nonprofit Management, Political Science, Public Policy, Communications, Sociology, or a field of study related to the work assignment.
  • Proven expertise in nonprofit office management and communications
  • Outstanding skills and abilities in verbal and written communications.
  • Ability to track and understand agency program functions.
  • Ability to work well with clients regardless of position and authority, contribute to governing boards and committees, and adhere to clear lines of responsibility and accountability
  • Ability and motivation to develop creative solutions to complex, interpersonal, process, and systemic challenges
  • Excellent judgment and decision making skills, makes decisions in accordance with upper management's philosophy, values and goals, perceives items and issues that are of great importance and initiates action proactively and within appropriate boundaries
  • Ability to adapt work behavior and methods in response to new information, changing conditions, or unexpected obstacles

Conditions of Employment

The successful candidate in this position will: be willing to submit to and able to successfully pass a criminal background check; possess and maintain a valid Colorado driver's license and be able to travel as needed in the Denver Metro Area, with occasional travel outside the state.

To Apply:

Please send a résumé with cover letter to Doug Linkhart at DougL@NCL.org or by mail to National Civic League, Att: Doug Linkhart, 6000 E. Evans Ave. #3-012, Denver, CO 80222. Deadline for applications is Friday March 4, 2016. Please email with any questions.

NCL is an equal opportunity employer.